The Asset ID is the unique identifier code used internally to identify the asset. It may be either the SAP ID, Location Code or UI Number.
Asset Detail and/or Building Name
The Asset Detail and/or Building Name is the description used to identify the Asset. It can include:-
- name of the building (e.g. Executive Building)
- type of content, plant or equipment item (e.g. mobile machinery, office fitout)
This is the physical location of the asset, or, for portable equipment, the location where it is most regularly used or housed. Where applicable, please include:
- floor/level number
- street number
- street name
e.g. Level 9, 33 Charlotte Street, Brisbane
The postcode where the asset is located, regularly used or stored.
Occupancy is the description of the purpose for which the asset is being used.
E.g. office, research facility, social housing, government employee housing, storage, retail, art block.
The Geo Code (Geographical Code), if applicable, indicates the physical location of the asset by latitude and longitude and is to be in coordinate format. Coordinate format is the pair of latitude and longitude with a minus sign (-) for the direction South Latitude and East Longitude, e.g. -27.472595 153.025506
Building construction – the primary construction material of the asset e.g. cement, brick, timber, steel, metal.
Roof construction – the primary construction material of the roof e.g. tile, iron, cement, shale.
Year of construction – the year the asset was originally constructed plus dates of any completed renovations.
Number of storeys – if the asset is multi-storey and owned by your Agency, please advise the number of storeys.
Building/Structure and/or site improvements (building)
The value identified to replace the building, structure and/or site improvement in the event of a total loss.
Replacement value is required as QGIF settles claims on a reinstatement or replacement basis.
Replacement value is equivalent to the rebuilding cost of the structure and/or site improvement at today’s value. It is not the book or purchase value of the asset.
The replacement value is to exclude land and/or vegetation value.
Contents, Plant and Equipment (contents)
Contents, plant and equipment includes, but is not limited to, office fit-out, office furniture, portable items, tools, electronics, computers and printers, servers, computer applications, software, air-conditioning plant.
When deciding whether to include software, you need to determine if the software can be readily reinstalled via a back-up system or under a license agreement. Your agency’s IT area should have the answer. If the answer is yes, than it does not need to be included in the asset schedule. It is expected that agencies will have appropriate risk management practices in place to minimise the risk of loss.
Replacement value is the value required to purchase the item as new since QGIF settles claims on a reinstatement or replacement basis. If replacement value is not available, please provide the acquisition value and not the depreciated book value.
Stock/Inventory value (stock)
The value identified to replace stock/inventory, raw materials or stock for sale. If replacement value is not available, please note the acquisition value.
Agency Name or Business Unit
The department or business unit/division which is responsible for the asset.